Privacy Policy

At RDA Abingdon, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

RDA Abingdon (Riding for the Disabled Association Abingdon Group) is a registered charity providing horse riding and carriage driving opportunities for people with disabilities.

What Personal Data We Collect

We may collect and process the following types of personal data:

• Name
• Contact details (email, phone number, address)
• Date of birth (for participants/volunteers)
• Medical information (where necessary for participant safety)
• Emergency contact information
• Donation/payment details (if you donate to us)
• Photographs and videos (with consent)
• Communication preferences

We collect this information when you:

• Contact us via our website, email, or phone
• Register as a participant, volunteer, or donor
• Sign up for events, activities, or newsletters
• Make a donation or payment
• Consent to photography or media use

How We Use Your Data

We use your personal data to:

• Administer riding sessions and activities safely
• Manage volunteer applications and roles
• Process donations and claim Gift Aid (where applicable)
• Keep you informed about our news, events, and activities (if you opt in)
• Ensure the health and safety of our participants and volunteers
• Meet our legal and regulatory obligations

We will only use your information where we have a lawful basis to do so, such as your consent, a contractual necessity, a legal obligation, or our legitimate interests.

Sharing Your Data

We do not sell or share your data with third parties for marketing purposes.

We may share your information with:

• Riding instructors, volunteers, and relevant medical professionals (where necessary for safety)
• Our accounting and IT service providers (under strict confidentiality agreements)
• Regulatory bodies (such as HMRC for Gift Aid claims)

All third-party providers are required to comply with data protection laws and handle your data securely.

How We Store and Protect Your Data

We take appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access, disclosure, or alteration.

Your data is stored securely either on password-protected computers, in encrypted digital files, or in locked physical storage.

We retain your data only for as long as necessary for the purposes set out above and to meet legal obligations (for example, Gift Aid records are kept for six years).

Your Rights

You have rights regarding your personal data, including:

• The right to access your personal data
• The right to correct any inaccurate data
• The right to request erasure of your data
• The right to restrict processing
• The right to data portability
• The right to object to processing
• The right to withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, please contact us using the details above.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

We encourage you to review this policy periodically to stay informed about how we are protecting your information.

Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you are unhappy with how we handle your data.
Website: www.ico.org.uk